TABLE OF CONTENTS
PAGE
|
ACCOUNTS –
SIGNATURES......................................................................
|
4 |
|
ADOPTING CTA
POLICIES.........................................................................
|
3 |
|
ADVOCATE/CALENDAR
ADVERTISING..................................................
|
21 |
|
AFT CONVENTION
POLICY......................................................................
|
18 |
|
AMENDING CTA
POLICIES........................................................................
|
3 |
|
ASSOCIATION DAYS, UTILIZATION
OF................................................. |
23 |
|
AWARDS
POLICY........................................................................................
|
9 |
|
BARGAINING TEAM
POLICIES.................................................................
|
25 |
|
BENEVOLENCE COMMITTEE
POLICY....................................................
|
27 |
|
BLOOD
BANK..............................................................................................
|
25 |
|
BOARD OF
DIRECTORS..............................................................................
|
7 |
|
MEETING
PROCEDURES.......................................................................
|
7-20 |
REDISTRICTING.....................................................................................
|
29
|
|
BUILDING USE
............................................................................................
|
22 |
|
OFFICE SPACE
ALLOCATION..............................................................
|
23 |
|
BUDGET.........................................................................................................
|
5 |
CAPITALIZATION
POLICY.........................................................................
|
5
|
|
CONFERENCES AND MEETINGS,
OTHER............................................... |
12 |
|
CONTRACT WAIVER
POLICY...................................................................
|
21 |
|
CRISIS
FUND................................................................................................
|
28 |
|
DISPUTES, RESOLUTION OF
NON-FINANCIAL.................................... |
24 |
|
ELECTIONS,
CTA.........................................................................................
|
16 |
|
APPEAL
PROCESS..................................................................................
|
16 |
|
CANDIDATE
INFORMATION................................................................
|
14 |
|
DISPUTED SCHOOL
ELECTIONS.........................................................
|
15 |
|
FEA DELEGATE ASSEMBLY ELECTION
PROCEDURES................... |
16 |
NEA AND AFT CONVENTION
POLICY..............................................
|
9-18 |
|
FEA DELEGATE ASSEMBLY
POLICY.......................................................
|
10 |
|
FUNDS, DISBURSAL
OF.............................................................................
|
6 |
|
FUND RAISING
ACTIVITIES......................................................................
|
24 |
|
GENERAL
INDEBTEDNESS........................................................................
|
6 |
|
GRIEVANCES...............................................................................................
|
19 |
|
LEADERSHIP INCENTIVE
POLICY............................................................
|
8 |
|
LEGAL
SERVICES........................................................................................
|
21 |
|
LOBBYING
POLICY.....................................................................................
|
29 |
|
MEDIA
RELATIONS.....................................................................................
|
28 |
|
NEA CONVENTION
POLICY.....................................................................
|
9-18 |
|
OFFICE EQUIPMENT
USE..........................................................................
|
23 |
|
PAC
CONTRIBUTIONS...............................................................................
|
29 |
|
POLITICAL
EXPENDITURES......................................................................
|
29 |
|
PRESIDENT, COMPENSATION AND
EXPENSES.................................... |
3 |
|
PROPERTY INVENTORY
POLICY.............................................................
|
6 |
|
REPRESENTATIVE COUNCIL
MEETINGS................................................ |
7 |
|
SCHOLARSHIPS...........................................................................................
|
12 |
|
SURVEYS......................................................................................................
|
13 |
|
TRAVEL /
ACCOMMODATIONS................................................................
|
28 |
INTRODUCTION
Included
in the CTA Policies Handbook are all the policies currently adopted by the
governing bodies of our organization.
Any
member or committee may recommend new policies or amendments to current
policies to the appropriate governing body.
Board of
Directors: 05/10/05
RULES FOR ADOPTING CTA POLICIES
A new
policy may be considered at any meeting of the appropriate governing body
by a majority vote of that body, provided that:
1. The meeting was called in accordance with
the Bylaws, and
2. The members of the governing body were
notified, in writing, in advance of the policy to be considered.
(Amendments changing the intent of the proposed policy will not be
permissible unless advance notification of the amendment was given.)
Board of Directors: 9/15/03
RULES FOR AMENDING CTA POLICIES
A policy
may be amended at any meeting of the appropriate governing body by a
majority vote of that body, provided that:
1. The meeting was called in accordance with
the Bylaws, and
2. The members of the governing body were
notified in writing in advance (to be included in the advance packet to be
distributed to the body) of:
a. the policy to be changed,
and
b. the proposed change.
In order
to consider a policy amendment, if advance notice is not given (as
specified in # 2 above), a 2/3 vote of the members of the appropriate
governing body present and voting to "suspend the rule" would be
necessary.
Board of Directors: 6/1/82
Representative Council: 9/13/82
SCHEDULE OF COMPENSATION AND EXPENSES FOR THE CTA PRESIDENT
I. SALARY:
A. Ten (10) month teacher salary times (x) 1.2
plus an annual supplement of $2,800.
B. The salary supplement of the President will
reflect the same percentage rate as that negotiated for teacher
supplements.
II. FRINGE
BENEFITS:
Same
as teachers, plus School Board endorsed income protection insurance or its
equivalent and NEA AD & D Insurance. CTA to pay full dues for the
President during term of office.
III. EXPENSE
ACCOUNT:
The
President shall be provided an expense account as specified in the budget
to be used for Association business.
IV. SICK LEAVE:
Same
as teacher - 12 days per year. Additional sick leave may be approved by
the Board of Directors.
V. PAID
HOLIDAYS/ANNUAL LEAVE:
A.
The days the CTA office is closed, plus additional days to bring
total to 28 days off per year.
B.
It shall be the Association’s Presidents responsibility to maintain
a sick leave log for the district and an annual leave log for the Board of
Directors.
C.
The President shall be compensated for no more than 30 days of
unused annual leave at the daily rate of pay at the end of the term.
D.
This policy shall be effective on June 15, 2001
Representative Council: 4/10/89
Amended Board of Directors:
ACCOUNTS – SIGNATURES
Access to CTA accounts
and deposit box requires two (2) signatures.
CHECKING ACCOUNT
SIGNATURES:
1. President
2. 1st Vice President
3. 2nd Vice President
4. One Staff Member
5. Treasurer
Any
two of the above signatures are required for payroll purposes. All other
checks must be signed by the President and the Treasurer except under
extenuating circumstances. It is recommended that the President and the
Treasurer notify each other if either is unable to sign the checks so
another officer may be called.
Board of
Directors: 05/10/05
SAVINGS ACCOUNT:
1. President
2. 1st Vice President
3. 2nd Vice President
4. Treasurer
5. One Staff Member
SAFETY DEPOSIT BOXES:
1. President
2. 1st Vice President
3. 2nd Vice President
4. Treasurer
5. One Staff Member
Board of
Directors: 05/10/05
BUDGET
TEAM EXPENSES:
The
CTA Budget should reflect monies set aside for the expenses of bargaining
team members.
Representative Council: 3/20/80
PROCEDURE CONCERNING
PRESENTATION OF THE BUDGET:
A. The Budget Committee shall be responsible for:
1. The development of a no
dues increase budget.
2. The development of a budget
based on the anticipated needs of the Association.
3. The presentation of the two
(2) budgets to the Board of Directors.
B. The Board of Directors shall:
1. Review the two (2) budgets
presented by the Budget Committee.
2. Adopt a budget to be
presented to the Representative Council.
C. The Representative Council shall adopt the
budget after being presented with three (3) budgets.
1. The no-dues increase budget
from the Budget Committee.
2. The budget based on the
anticipated need of the Association prepared by the Budget Committee.
3. The Board of Directors
recommended budget will be placed on the floor of the Representative
Council meeting for action.
Board of
Directors: 05/10/05
CAPITALIZATION POLICY
All items purchased at a
cost of $500.00 and over will be capitalized. All items purchased at a
cost of under $500.00 will be expensed.
Board of Directors 1/27/97
STALE CHECKS
The Treasurer shall send a letter to a recipient of a CTA
Check that has been issued but
Not cashed for 90 days. The letter shall inform the
recipient that they have 30 days to deposit the check. If the check has
not been cashed after 120 days, the check shall be voided.
Board of Directors 10/4/00
NON-BUDGETED EXPENSE POLICY
The Board of Directors will
not approve any non-budgeted items of $1000 or more on the first request.
When non-budgeted items are presented to the Board, the Board will direct
that the non-budgeted item be sent to the Budget Committee. The Budget
Committee will research the request, provide funding alternatives, and
return the information to the next scheduled Board meeting for action.
Board of Directors: 05/10/05
SAFE POLICY
Vital records and software will have an offsite backup. The backup will
be kept up to date on at least a daily basis.
Access to safe: will be by a bonded employee, Executive Director, CTA
President, and Executive Committee
Board of Directors: 05/10/05
PROPERTY INVENTORY POLICY
An inventory of all
properties of the Association with assigned locations shall be
maintained. The inventory shall be audited biannually by the Budget and
Finance Committees. A report should be filed with the Board annually.
Board of
Directors 9/15/03
DISBURSAL OF FUNDS
The
disbursal of CTA monies shall be the responsibility of the Executive
Director following these procedures:
1. Expenditures are submitted to the Staff
liaison responsible for that activity/committee.
2. Expenditures are then submitted to the
Financial Secretary and are subject to review by the Executive Director,
the President, and the Treasurer.
3. The Executive Director reviews and decides
yes or no on the payment of expenditures:
A. If decision should be no
because expenditure would exceed line item allocation, the Executive
Director or the member could go to the Budget Committee requesting a
recommendation to the Board for a transfer of funds. If the Budget
Committee chooses to recommend no additional funding, the request may be
presented directly to the Board. Time not permitting the above procedure,
the request may be taken directly to the Board of Directors.
B. If decision should be no
because the Executive Director believes that the budgeted monies should
not be spent in that manner, the member(s) may make a request to the
President, Treasurer and Executive Director. Subsequently, the request
may be appealed directly to the Board of Directors.
C. Any member(s) has the right
to further appeal the decision of the Board of Directors in 3 A and B
above to the Representative Council.
4. Dues money shall not be used for the
purchase of alcoholic beverages.
GENERAL INDEBTEDNESS
I.
Ten (10) percent or Prime plus four (4) percent, whichever is
higher, interest per annum will be charged on all debts to CTA exceeding a
one month paycheck.
Board of Directors 9/15/03
II. Any debt to CTA by members exceeding one (1) year
will be reviewed by the Budget Committee.
Board of Directors 3/28/94
REPRESENTATIVE COUNCIL MEETINGS
ATTENDANCE:
A list
of schools present at the AR meetings shall be published in the minutes.
Representative Council: 10/19/76
AGENDA:
Business items are to come during first part of Agenda following Member
Concerns.
Representative Council: 11/15/79
Board of Directors: 05/10/05
LEADERSHIP REPORTS:
Leadership Reports (including Treasurer's, President, Executive Director,
FEA Directors, Committee and Vice Presidents Reports) in writing if
possible, otherwise five (5) minutes. Questions should be held until the
end of the report. Each question and response should be limited to a
maximum of two (2) minutes.
Representative Council: 1/11/88
CTA BOARD MEETINGS
TIME LIMIT:
Board
meetings to begin no later than 4:45 P.M., not to exceed 8:00 P.M.
Board of Directors 2/91
ATTENDANCE:
A. It is a duty of each Board member, as stated
in our Bylaws, to attend all required meetings.
B. In the event you are absent from a required
meeting, the reason for your absence will be printed in the minutes at
your request. If you notify the Secretary prior to the meeting of your
absence, the reason will be included in the minutes of the meeting that
you miss. Otherwise, the reason for your absence will be included in the
minutes of the meeting following your absence.
Board of Directors: 6/11/84
BOARD MEETING PROCEDURES
I. The printed Agenda shall be mailed to the Board members no
less than three calendar days prior to the meeting.
II. THE MEETING WILL FOLLOW THIS FORMAT:
A. Approval of Agenda:
Anything requiring Board action shall have been placed on the Agenda.
Board members can make any addition to the Agenda. It will be added
before the Board members vote on the approval of the Agenda.
B. Minutes
C. Prioritized Business Items:
1. Business items on the
Agenda will be prioritized by importance before the meeting by the
President.
2. The information session for
each item will include presentation of the item, questions, and answers.
A "question" order will be kept by the parliamentarian and no questions
should be asked until the speaker is recognized by the Chair. Questions
may be asked of a specific person or directed to the Chair who will
determine the appropriate person to respond.
3. Parliamentary debate on the
item just discussed shall begin with a motion relevant to the item. If
subsequent questions arise, they shall take precedence over debate.
The first speaker will be
the maker of the motion. The Chair will then call for negative debate.
If no negative debate is indicated, the Chair will call for a vote. If
negative debate is indicated, the speaking order will be continued as
follows:
a. negative speaker
b. positive speaker
c. negative speaker
and so forth
When there are no more
speakers for either the negative or positive position and the alternation
of speakers cannot be continued, the Chair shall call for a vote. Each
speaker shall clearly indicate to the parliamentarian that his/her debate
is positive by holding "thumbs up" or negative by holding "thumbs down"
for the purpose of establishing the prescribed speaking order.
D. Leadership Reports should be in writing if possible.
III. A two-thirds (2/3) vote will mean two-thirds (2/3) of those
present and eligible to vote.
Board of Directors 4/29/91
LEADERSHIP INCENTIVE POLICY
I. The President will endeavor to send each Association
officer to an NEA sponsored conference each year.
II. Each year the officers will be profiled in a biography of
the leadership of the Association that is distributed to all members.
These profiles will not be used during timelines of local election
campaigns.
Board of Directors 2/24/92
III. Former Orange County CTA Presidents who are still active
members will be refunded local CTA dues at the end of the school year .
Board of Directors: 2/13/95
IV. Incentive
Plan
1. AR’s
will receive a $3.00 stipend for attending each monthly meeting. The
District Director will verify the signatures. If the District Director is
not present, the 2nd Vice President will assume the duties of
the missing director(s). Payment will be made by check for the months of
Jan, Feb, Mar, Apr and cash for the May meeting.
2. The
District Directors will receive a stipend of $3.00 per meeting for
attending AR and Board Meetings. The sign in sheet will be verification
of attendance. No excused absences will receive a stipend. Payment will
be by check for the months of Jan, Feb, Mar, Apr and cash for the May
meeting.
3. The
Leadership Team, 1st Vice President, 2nd Vice
President and Treasurer will receive a stipend of $500.00 per year, paid
quarterly. The stipend is for attending all AR, Board and required
Committee meetings. The Secretary will receive a stipend of $250.00 for
attending all AR and Board Meetings. The difference is that the Secretary
is not required to serve on any committee.
4.
Bargaining Team members will receive a $200.00 stipend for attending 80%
of all traditional summer bargaining sessions.
5. All
Committee Chairs will receive a $25.00 dinner gift certificate for their
service to the Association. Certificates to be presented at the May
meeting.
Board of Directors 1/8/00
AWARDS POLICY
I. All awards and certificates given by the committees must
be criterion-based and listed in the charges from the President or
approved by the Board of Directors.
Board of Directors 1/27/94
NEA/AFT CONVENTION POLICY
I.
CTA will provide funding to assist delegates to attend the NEA/AFT
Convention. Travel and housing arrangements will be made by the
delegate. Information and assistance may be available.
Board of
Directors 9/15/03
II. SECURITY
DEPOSIT
A
security deposit (check) in the amount of the allocation for each delegate
shall be collected by the person designated. Security deposits will be
filed in the finance office. Members choosing to not file a security
deposit will pay their own convention expenses and file for reimbursement.
Board of Directors 11/23/92
III. DELEGATE
FUNDING
A. The Treasurer or President designee will
establish funding for each delegate following these guidelines:
1. Each
delegate will receive 80% funding of the allocated amount. The remainder
of the allocation will be paid after the attendance penalties, if
applicable, are subtracted when the delegates return home.
2. The
Budget Committee shall establish a schedule of fines to be approved by the
Board of Directors.
B. Should a delegate be fined, said fine shall
be deducted from any refund due the delegate. Having depleted the refund
budget, any remaining fines shall be deducted from the security deposit.
Board of Directors 9/15/03
C. Any expenses that is not a part of this
policy covered by CTA must be reimbursed by the delegate or it will be
deducted from the security deposit. Expenses exceeding the security
deposit will be billed to the delegate.
D. Should
no fine exist for a delegate, the security deposit shall be returned to
the delegate, INTACT.
E.
Delegates will be required to sit in an assigned area and check in with
the President’s designee at designated times.
Board of Directors 2/14/00
IV. All security deposit monies to be refunded directly to the
delegates will be mailed to the delegate's home address or, if previously
arranged, be available at the CTA office, no later than one (1) month
following the close of the Convention.
Board of
Directors 9/15/03
FEA DELEGATE ASSEMBLY POLICY
I. ACCOMMODATIONS: Delegate Assembly meetings in Orlando may
provide rooms for elected delegates
Board of Directors 9/15/03
ROOMS
A. Payment
CTA
will pay directly to the hotel, if allowed, for each delegate half the
cost of a double room including tax for the approved nights (see II.).
Amended Board of Directors:
B. Assignments
The
assignment of rooms shall be coordinated by staff.
1. Single
rooms must be paid for in advance. Money order, check, etc. should be
sent to CTA along with room request form.
Amended Board of Directors 10/23/95
2. Single
rooms not paid for in advance shall meet guarantee requirements set by
CTA. Otherwise single room accommodations will not be secured. Delegates
requesting single rooms will be responsible for paying the difference in
cost (1/2 double rate) upon checking out.
Board of Directors 10/23/95
3. Delegates canceling room reservations will be responsible
for the room cost if the cancellation is after the Monday prior to the
convention.
Approved Board of Directors: 10/9/95
II. ATTENDANCE
Individuals elected as delegates to the FEA Delegate Assembly should be
responsible representatives of their fellow members. Therefore,
attendance of delegates will be expected at all sessions and caucuses
except for emergencies or extenuating circumstances. The delegates should
notify the Treasurer or President or their designee of his/her absence.
Amended Board of Directors:
PRE-CONVENTION
1. Attendance statements - to be signed by all
delegates will be included in delegate packets.
2. Attendance statements signed by all
delegates shall be returned to CTA staff no later than the date of the
delegate caucus.
3. Delegates failing to return attendance
statements by the stated deadline will be replaced by alternates - when
applicable.
4. If replacement becomes necessary, such
action will not be subject to revocation.
5. All FEA Convention delegates will sign an
agreement and will provide a security deposit, equal to the amount of
cover two night's lodging which shall be returned after the convention if
all obligations are met.
Amended Board of Directors:
CONVENTION
1. Designated persons along with the President
and Treasurer shall serve as Group Captains and monitor the attendance of
delegates at the RA.
2. Delegates leaving the floor for periods
beyond reasonable expectations should clear the matter through his/her
captain.
3. An article in the ADVOCATE will be printed
listing delegates with 100% attendance at convention activities or with
excused absences.
Board of Directors: 3/28/94
III. CONDUCT
Individuals elected as delegates to the FEA Delegate Assembly should be
responsible representatives of their fellow members. As such, delegate
conduct should be appropriate for the situation.
Elected officers and captains/designees shall monitor the conduct of the
delegation.
Amended Board of Directors:
IV. CONVENTION
ACTIVITIES
1. Whenever possible, convention activities
determined to be of note shall be made available to all delegates at the
Association's expense, subject to reasonable guidelines.
2. Delegates will not be compensated for
activities which they elect not to attend.
Board of Directors: 3/9/87
V. DELEGATE
ALLOTMENT
1. Delegates shall first be elected by all
schools based upon the current formula for delegate allotment within the
specified timelines.
2. Thereafter, at-large delegates/alternates
shall be elected on a county-wide basis for the purpose of filling the
remaining delegate allotment.
3. Alternates shall fill vacant delegate
positions according to the voting hierarchy (highest to lowest) until all
positions are filled or the list is exhausted.
Board of Directors: 3/9/87
VI. MEALS
Delegates may receive additional reimbursement for meals depending upon
amount budgeted for the FEA Delegate Assembly.
Amended Board of Directors:
VII. MILEAGE
1. Orlando Area
If
the FEA Delegate Assembly is held in the Orlando area, a delegate choosing
to commute may be reimbursed round trip mileage, per day, not to exceed
the allowable expenditure for room.
2. Out of Town
If
the FEA Delegate Assembly is held outside of the Orlando area,
transportation shall be arranged within the budgeted amount.
Board of Directors 9/15/03
VIII. VOTING
1. Delegates are expected to assume their
responsibility and vote in all elections.
2. Captains will be expected to monitor voting
by collecting validated stubs. Any delegate failing to turn in a
validated stub will result in a fine of $50.00 which is to be collected by
the Treasurer.
Board of Directors: 3/13/89
ALL OTHER
CONFERENCES AND MEETINGS
Members selected to attend
Association sponsored conferences or meetings will provide a security
deposit equal to the amount of one night’s lodging which will be returned
after the conference.
Board of
Directors: 2/13/95
SCHOLARSHIPS
I. Howard Fenner Scholarships
A. Howard Fenner Scholarships are outright
grants to students who can demonstrate a genuine need for financial
assistance. In order to qualify for the grant, an applicant must:
1. Be a child of a member of
the Orange County Classroom Teachers Association, or other former local
NEA affiliate.
2. &
